Last updated: 7 October 2026

Eudaimonia Wellbeing Studio (“Eudaimonia”, “we”, “us” or “our”) is committed to respecting your privacy and protecting your personal information.

This Privacy Policy explains what personal information we collect, why we collect it, how we use and protect it, who we may share it with, and your rights in relation to your information.

This policy applies when you visit our website, make a booking, attend a session or otherwise provide us with your personal information.

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1. Who we are

 

Eudaimonia Wellbeing Studio
Bishton Hall & Gardens
Bellamore Lane
Stafford
ST17 0XN

Email: hello@thisiseudaimonia.co.uk

For the purposes of UK data protection law, Eudaimonia is the data controller responsible for the personal information we collect and use.

 

2. What information we collect

 

Depending on how you interact with Eudaimonia, we may collect some or all of the following information:

• Your name

• Address

• Email address

• Telephone number

• Emergency contact details

• Booking and attendance information

• Payment and transaction information

• Information you provide when communicating with us

• Health and wellbeing information where relevant to your participation in a session

• Information relating to injuries, medical conditions, pregnancy or other circumstances that may affect your safe participation

• Photographs or video where you have given permission for these to be taken or used

• Information relating to your preferences where you choose to provide it

We aim to collect only information that is relevant and necessary for the service we are providing.

 

3. How we use your information

We may use your personal information to:

• Process and manage bookings

• Take and manage payments

• Provide our services safely and appropriately

• Contact you about a booking or session

• Respond to enquiries and requests

• Manage cancellations, changes and refunds

• Contact your emergency contact where necessary in an emergency

• Maintain appropriate records for insurance, accounting and legal purposes

• Manage incidents or accidents where necessary

• Communicate important information about the studio or your session

• Improve our services and the experience we provide

• Send marketing communications, such as newsletters and information about Eudaimonia events and services, where you have given the appropriate consent

We will not use your personal information for unrelated purposes without a lawful basis for doing so.

 

4. Our lawful basis for using your information

UK data protection law requires us to have a lawful basis for collecting and using personal information.

Depending on the circumstances, we may rely on:

Contract:
Where we need your information to process a booking, provide a service you have requested, take payment or manage your participation in a session.

Legal obligation:
Where we need to keep or provide information to comply with a legal or regulatory requirement, such as accounting or tax requirements.

Legitimate interests:
Where it is necessary for the reasonable running, administration and protection of Eudaimonia and this does not unfairly affect your rights and interests.

Consent:
Where you have freely chosen to give us permission to use your information for a specific purpose, such as receiving certain marketing communications or allowing identifiable photographs to be used for promotional purposes.

You can withdraw consent at any time where we rely on consent as our lawful basis.

 

5. Health information

Some Eudaimonia sessions may involve relaxation, movement, sound, meditation or other wellbeing activities. We may therefore ask you to provide information about your health where this is relevant to your safe participation.

Health information is treated as special category data under UK GDPR and receives additional protection.

We collect health information only where it is relevant and necessary for the safe and appropriate provision of a session.

Where we process health information on the basis of your explicit consent, you will be asked to provide that consent separately.

We may use health information to:

• Help us identify relevant safety considerations

• Make reasonable adjustments where appropriate

• Help instructors deliver a session safely

• Respond appropriately if you become unwell during a session

• Meet relevant insurance, legal or professional requirements where applicable

We will not use your health information for marketing purposes.

We will only share relevant health information with an instructor or practitioner where this is necessary for your safety or the delivery of the session, and we expect practitioners working with Eudaimonia to handle such information appropriately and confidentially.

 

6. Emergency contacts

If you provide an emergency contact, we will use their information only for appropriate emergency or safety purposes.

You should ensure that the person you provide as an emergency contact is happy for us to hold their details for this purpose.

 

7. Who we share your information with

We do not sell your personal information.

We may share relevant information with trusted third parties where this is necessary to operate Eudaimonia or provide the service you have requested.

These may include:

• Wix, which provides our website and booking services

• Payment providers used to process transactions

• Email and communication providers used to communicate with you

• Relevant Eudaimonia instructors or practitioners where information is necessary for the safe delivery of a session

• Professional advisers, such as accountants, where necessary

• Insurers or insurance representatives where required in relation to an incident or claim

• Emergency services or healthcare professionals where necessary to protect someone's health or safety

• Government, regulatory or law-enforcement authorities where we are legally required to provide information

Where third-party providers process information on our behalf, we expect them to handle it securely and in accordance with applicable data protection requirements.

 

8. International data transfers

Some of the companies we use to provide our website, booking, payment, email or other services may process or store personal information outside the UK.

Where personal information is transferred outside the UK, we will take appropriate steps to ensure that the transfer is carried out in accordance with applicable UK data protection law and that appropriate safeguards are in place.

 

9. How we protect your information

We take reasonable steps to protect your personal information against loss, misuse, unauthorised access, alteration or disclosure.

Depending on the type of information, this may include:

• Using trusted service providers

• Password protection and secure accounts

• Limiting access to personal information to people who need it

• Taking additional care with health and other sensitive information

• Keeping paper and electronic records securely

• Reviewing the information we hold and removing information when it is no longer needed

 

10. How long we keep your information

We keep personal information only for as long as we reasonably need it for the purpose for which it was collected, including any legal, accounting, insurance or professional requirements.

Different types of information may therefore be kept for different periods.

For example, booking and financial records may need to be retained for a period required by tax or accounting rules, while health or session-related information will be reviewed and retained only for as long as it is necessary for the relevant purpose.

Where we no longer need your information, we will securely delete it or anonymise it where appropriate.

 

11. Marketing communications

If you choose to receive marketing communications from Eudaimonia, we may contact you by email with information about:

• Eudaimonia events and sessions

• Retreats and workshops

• News and updates from the studio

• Offers or other services that we believe may be relevant to you

Marketing communications will only be sent where we have an appropriate lawful basis to do so.

You can unsubscribe from marketing communications at any time by using the unsubscribe link provided in our emails or by contacting us.

Unsubscribing from marketing communications will not affect essential communications relating to an existing booking or service.

 

12. Photography and video

We may occasionally take photographs or video at Eudaimonia sessions or events for promotional purposes.

We will seek appropriate permission before using an identifiable image of you for promotional purposes.

You can choose not to have your photograph or video used for promotional purposes.

If you have previously given permission and later wish to withdraw it, please contact us.

 

13. Cookies and website data

Our website may use cookies and similar technologies to make the website function, remember preferences, understand how visitors use the website and, where applicable, support other website features.

Some cookies are necessary for the website to function, while others require your consent.

Where required, we will ask for your consent before placing non-essential cookies or similar tracking technologies on your device. You can change your cookie preferences through the cookie controls provided on our website.

Our cookie practices may change from time to time as the website and services we use develop.

 

14. Your data protection rights

Under UK data protection law, you may have the right to:

• Ask for access to the personal information we hold about you

• Ask us to correct inaccurate or incomplete information

• Ask us to delete your personal information in certain circumstances

• Ask us to restrict how we use your information in certain circumstances

• Object to certain types of processing

• Ask for your information to be provided to you or another organisation in a commonly used format where the right to data portability applies

• Withdraw consent where we are relying on consent to process your information

These rights are subject to certain legal exceptions and may not apply in every circumstance.

If you would like to exercise one of these rights, please contact us using the details below.

 

15. How to contact us

If you have any questions about this Privacy Policy, would like to understand how we use your information, or wish to exercise one of your data protection rights, please contact:

Eudaimonia Wellbeing Studio
Bishton Hall & Gardens
Bellamore Lane
Stafford
ST17 0XN

Email: hello@thisiseudaimonia.co.uk

We will aim to respond to requests within the timescales required by applicable data protection law.

 

16. Complaints

If you have concerns about the way we have handled your personal information, please contact us first so that we have an opportunity to resolve your concern.

You also have the right to complain to the Information Commissioner's Office (ICO), the UK's independent data protection regulator.

 

17. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to our services, the information we collect, the technology we use or applicable legal requirements.

The most recent version will always be available on this page.

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15. Data controller

Eudaimonia Wellbeing Studio
Bishton Hall & Gardens, Bellamore Lane, Stafford, ST17 0XN
Email: hello@thisiseudaimonia.co.uk
ICO registration number: ZB923280

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Last updated: 7 October 2026